How to ensure Employees will appear in the Final Pay Run?

In Sprout, Payroll Admins can process the Final Pay of their employees by following these steps: How to Compute Final Pay on Sprout Payroll.

However, there are times when Payroll Admins are unable to proceed to process the Final Pay of the resigned employees because the Employees are not appearing on the Final Pay Run they created. See the sample below:

To make sure that the Employees will appear in the Final Pay Run, the following information needs to be checked and set up accordingly.

1. The status of employees should be terminated/resigned first before Admins can process Final Pay.

This can be set via Sprout HR > Employee Profile > Work Information. Here's How to Update the Employment Status on the Employee Profile.

2. The Separation Date in Sprout HR should be the day after the last day of the employee. This is to ensure that the Status Date that will reflect in Sprout Payroll is the actual last day of the employee. If the actual Separation date is August 25, the date in HR should be August 26. 

3.  The Payroll Run Type should be Final Pay (for Monthly and Semi-monthly employees) or Final Pay-Part Time (for Daily/ Hourly paid employees):

4. The period coverage should be the unpaid period of the resigned employee up until his/her last day.

For example, the Payroll coverage is 1-15 and 16 to the end of the month and the last processed Normal Payroll where the employee was included is August 1-15, then the From Date of the Final pay should be August 16.

IMPORTANT NOTE: The separation date indicated on ITEM 2 should also be within the period coverage of the Final Pay setup so the employee will appear on the Payroll.

Of course, once the Payroll Admin is done with setting the Payroll Options and Final Pay Options, they have to click Next and the resigned Employees within the coverage date selected will appear on the Final Pay Run just like the below.

We hope this helps. Let us know if you have questions in the future.