Whenever an employee files an Official Business Application, an email notification is sent to the approver. With Sprout HR, the content of this email can be customized accordingly. To customize the Email Template, follow the simple steps below:
1. Under the Maintenance tab, select Email Templates from the drop-down list that appears.
2. Select Oficial Business and OB Application on the first and second row of headers, respectively.
3. Notice that there is a default email template for OB Application. If you want to change it, simply select all then delete.
4. Compose your desired email notification for filed OB applications to be sent to the approvers. You are free to apply any format that you want. Also, in any part of your email, you may insert fields which will display the actual details of the filed OB application. To do so, click on the drop down, select from the list of fields, then click Insert.
5. Once you are done customizing your template for filed OB application notification, click the Save button.
Once the new template was saved, the notifications received by the approvers for filed OB applications will look like this:
Notice that there are additional links at the end of the email. These are the link to actions which approvers can take with the filed Official Business application. They do not need to log in Sprout HR anymore for this since they can directly approve/reject OB or resend it for editing via email.
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