How to Add Memo in Employee Profile?

 

A memo is a document typically used for communication within a company. It is a handy tool specially used to remind employees to adhere to a certain rule, or to issue disciplinary actions to an employee. If you want to add/save an issued memo in 201 files for documentation on Sprout HR, follow the steps below:

 

 

1. On your dashboard, search for the name of the employee you wish to view.

 

2. From the employee profile scroll down a bit and look for the memo. tab Then click Add memo button and fill out the necessary fields.

3. Definition of terms:

DA type or Disciplinary Action: 

 

• Termination: Issued to an employee who committed repeated major deviations or grave deviations
• Suspension: Issued to an employee who committed major deviation; places an employee on a temporary unpaid status; staggered suspension only allowed when necessary due to business exigencies
• Written Reprimand: Issued to an employee who committed minor deviations or who has had received a verbal reprimand'
• Verbal Reprimand: Issued to an employee who committed minor deviations;  documented in writing.
   Issued to an employee who committed repeated major deviations or grave deviations

Infraction/Violation Category: Basically it's the type of violation. Example: Tardiness= violation in attendance or not meeting the metrics= violation in the scorecard

 

Date served and received: The date when the memo was provided and accepted

 

Slide date: The date when the explanation letter was submitted.

 

 

Et voila!  You have just learned how to add a memo on Sprout HR! For any further questions or concerns, feel free to email us at [e-mail]. We look forward to hearing from you.