Deactivation and Setting Up Recurring Loan Adjustments

In compliance with the “Bayanihan to Heal as One Act” and with the implementation of rules and regulations recently announced by the Securities and Exchange Commission (SEC). SSS, GSIS, and Pag-big will implement a 30-day moratorium to all borrowers with due dates that fall within the Enhanced Community Quarantine (ECQ) period. With this, we'll be showing you how loan adjustments can be deactivated and set up once again on Sprout Payroll. 

Generate Adjustment Report

The Adjustment Report would have to be downloaded prior to deactivating the adjustments as this report will serve as the reference for the existing loan balances of the employees.

Here are the steps on how to generate the Adjustment Report:

1. Under the Reports module, select Payroll and click on Adjustment Report from the dropdown list.
2. Select all employees and click the Generate button.
3. Open the downloaded file and find the Remaining Balance (Loan) column. This will serve as your reference if you need to re-upload loan again for the continuation of payment.

Note: Make sure to download the Adjustment Report prior to deactivating the recurring adjustment/s.

How to Deactivate the Recurring Loans

Here are the steps to deactivate loan adjustments on Sprout Payroll:

1. Once logged in, go to the Employees module.
2. Click the Adjustments link that corresponds to the employee whose loan adjustment will be deactivated (besides the employee’s Payroll Pie ID).
3. Click the Deactivate button.NOTE: Deactivation of adjustment is done per employee only.

Bulk Deactivations of Recurring Loan Adjustments

For bulk deactivation,  Sprout can assist you with deactivating recurring adjustments in bulk given the condition that recurring adjustments will be deactivated for all employees.

• Seek help from our CA Team by sending a Change Request Form
• In the CRF, input the following data in order for us to identify which adjustments should be deactivated:
• Adjustment Type
• Adjustment Name (This is not case sensitive. “Adjustment” is the same as “ADJUSTment”)
• Adjustment Code

NOTE: We’ll only accept bulk deactivation requests of recurring adjustments if the total number of employees is more than 20.

Loan Reactivation

Reactivation of adjustments is currently unavailable in the system  but for instances wherein you want to reactivate an adjustment, it would be best to create another record. This is where you’ll use the Adjustment Report you downloaded prior to the deactivation of adjustments.

1. Click the Employee module.
2. Click Upload Adjustments and download the Excel template
3. Open the Adjustment Template and fill out the required fields. For reference, use the Adjustment Report you’ve downloaded prior to the deactivation of the adjustment/s.NOTE: The Adjustment Date should be the start of the loan reactivation.
4. Back to Sprout Payroll, select the edited adjustment template and click Import File to upload the adjustments.

Crediting of Loans to Employee

Clients who already have deducted the existing loan to the employee prior to announcement of deferment of loans can credit it back to employees by adding it as one-time adjustment on their next payroll run.

1. Under Payroll Runs module, click Create New Payroll.
2. Set-up the payroll run and click Save.
3. Click Upload Adjustments and click Download Excel Template
4. Open the downloaded adjustment template and refer to their previous payroll run to see the amount of loan deducted to the employee. The amount should be positive since we’re going to credit back the loan.
5. In the existing payroll run, select the updated adjustment template and click Import File to upload the adjustment
6. Click Next
7. Go to Import and click Import Attendance in the droplist to capture the attendance from Sprout HR
8. Go to Save and click Save and Process