Daily Attendance Dashboard

Daily Attendance is one of the reports available in Sprout Insight. It provides our users an overview of who reported for work, the exact time of their clock-in, their method of clocking-in, and if using Sprout Mobile, their exact location in the map. Users can immediately see any changes in the dashboard by refreshing the page. 

Daily Attendance will only reflect the attendance records for the day itself.

This KB article includes information on the following:

• How to access
• Refresh schedule
• Filters
• Tiles in the report
• How to download

How to Access

Sprout Insight can only be accessed by users with Sprout HR. Just click on the Company tab and on the Insight button.

The users who are eligible to have Sprout Insight are only those with the following settings in their Sprout HR Access Level:

Dashboard Type	Viewing
Admin	All
Manager	Company
	Direct & Line Reports
	Direct Reports

Users who have an Access Level setup other than those listed above cannot be given access to Sprout Insight.

This can be requested by sending a CRF to [e-mail] with your Sprout HR username and your preferred Insight dashboard (Admin or Manager).

🛈   There are two sets of Insight dashboards to choose from:

Admin and Manager.

Insight Admin dashboard will contain all reports available, while the Insight Manager dashboard will exclude reports that have critical payroll information.

Refresh schedule

Daily Attendance is updated every hour, or upon refresh of the user. Any changes to the employees’ logs will reflect immediately in Daily Attendance upon the refresh of the user.

Filters

The following filters can be used to modify the records reflected in Daily Attendance:

1. By Company
2. By Department
3. By Attendance Status
4. By Employment Status
5. By Schedule Type

Users may select multiple entries in the filter dropdown by holding on CTRL button. Clicking on entries in the filter dropdown will automatically update the records in the dashboard.

The entries that will appear in the Company, Department, Employment Status, and Schedule Type filters will only be those with active employees.

Selecting entries in a Filter will modify the available entries for the rest of the filters. For example, you select Production in the Department filter; then the entries in the rest of the filters will only reflect those in the Production department.

Tiles in the dashboard

Daily Attendance is composed of different tiles to make the information more accessible to the user. Listed below are the information included in each tile:

1. Headcount of Active Employees
2. Attendance Statuses of each Department

•  Expected - This is the attendance status for employees with scheduled work for the day, given that it is not yet the start of their shift.
• On Time
• Running Late - This is the status for employees who have a scheduled shift for the current day, do not have any logs yet, and is during the period set in their attendance threshold. Employees with or without first logs beyond the duration set in the attendance threshold will have the attendance status Absent.
• Late - Employees who clocked in after their . This considers the grace period set in your company policy.
• Absent - This is the attendance status for employees without any logs for the day.
• On Leave - This is the attendance status for employees with approved leave.

      3. Mobile Location

• Employees who use Sprout Mobile to clock-in will be displayed here.
• Users may click on the employee from the employee list and it will spotlight where the employee is in the map.
• On hover in the employee’s pin in the map, users will be able to see the employee’s exact location. See screenshot below.

       4. Late Employees

• This tile simply highlights the employees who are late for their shift today.

        5. Employee List

• Company
• Employee (First Name and Last Name)
• Department
• Location - This is the main location set in the Employee Profile.
• Phone Number - This is the phone number listed in the Employee Profile so users can easily contact their missing employees.
• Shift - This is the shift schedule indicated in the Employee Profile.
• Clock-in Method - Listed here are the different ways of clocking in. Only the first login of the employee is considered in this column.
  • Biometrics
  • Web bundy
  • Mobile log
  • Clock-in homepage
  • Desktop bundy
  • API
  • Certificate of Attendance
  • Official Business

• Login and Logout - This is the employee’s first log and last log.
• Attendance Status
  • Expected - This is the attendance status for employees with scheduled work for the day, given that it is not yet the start of their shift.
  • On Time
  • Running Late - This is the status for employees who have a scheduled shift for the current day, do not have any logs yet, and is during the period set in their attendance threshold. Employees with or without first logs beyond the duration set in the attendance threshold will have the attendance status Absent.
  • Late - Employees who clocked in after their . This considers the grace period set in your company policy.
  • Absent - This is the attendance status for employees without any logs for the day.
  • On Leave - This is the attendance status for employees with approved leave.

How to Download

Users are able to extract the records in Daily Attendance into a Excel file (.xlsx) with these easy steps.

Hover over a tile in the report and click on the More Options button.

Select Export data.

And click on the Export button.