Maternity Leave Payroll Process

The current system design does not yet allow automation in processing the maternity benefits of employees eligible. But, do not worry as we have a way how you can still process it using Sprout Payroll. To know more about it, keep on reading...

1. You can use the option "Maternity" in employment status. Here's an article on how you can update the employment status. How to Update the Employment Status to Maternity on Sprout Payroll

Option 1: If the box on Paid Maternity/Paternity Leave is unticked, the employee will be completely excluded from Payroll.

Option 2: If the box is ticked, the employee will appear under Available employee which will give you an option to move the employee to the right side or include them in the payroll

2. The salary differential should be processed via an Adjustment Run. Processing of Bonus under Adjustment Payroll Run

• Upload the salary differential as adjustment and the adjustment type should be Other Non-Taxable Income.
• Deduct the government contributions to the employee for 3 months and the Adjustment Type should be Miscellaneous.

3. To reflect the government contribution in the government reports, create an Adjustment Run on a monthly and upload the government contributions of employees per month.

For example, the coverage of the Maternity is from January to March, create an Adjustment Run for the month of January, February, and March and upload the government contributions of employees using the following adjustment types:

• • SSSEE
  • SSSER
  • SSSEC
  • PHEE
  • PHER
  • HDMFEE
  • HDMFER
    ​
•  
  • The basis of the contribution amounts must be based on their Monthly Income
  • The employee contributions should be in negative value since this is a deduction. While the ER and EC Contributions should be in a positive value for proper reporting. No worries, the ER and EC amounts will not be credited to the employees.