Oftentimes, set users on Sprout Payroll would have to be deactivated or deleted because they are no longer affiliated with the company. This is to ensure the security of your Sprout Payroll information so that only authorized users will be able to access sensitive employee details such as salaries and government ID numbers.
In previous articles, we have provided a guide on how to create and unlock users. You may take a look at our articles below for a quick refresher:
- How to Create A New User on Sprout Payroll
- How Do I Add Another Admin User on Sprout Payroll?
- How to Unlock Sprout Payroll for Admin User
For this article, we'll be giving a quick guide on how to deactivate or delete users on Sprout Payroll. Please note that there is a distinctive difference between the two:
- When a user is deactivated, you will still have the option to retrieve their account in the event that they have been re-hired. This is a temporary removal of the user from the system.
- Now, if you're looking for a more permanent way to remove a user from the system, deleting them is an option. With this, they will no longer have User rights to access Sprout Payroll.
Rest assured, the actions done by a deleted or deactivated user will still reflect.
Now how can we do this on Sprout Payroll? Keep on reading below to kknow more!
How to Deactivate Users on Sprout Payroll
1. Go to the Users menu and click the Edit button that corresponds to the user that will be deactivated.
2. In the IsActive dropdown, select False.
3. Click Save to keep the changes.
How to Delete Users on Sprout Payroll
1. Go to the Users menu and click the Delete button that corresponds to the user that will be deleted.
2. A pop-up will appear, requesting confirmation to delete the user. Click OK.
3. Once deleted, another pop-up will appear, indicating a successful deletion.
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