How to Customize Email Template Sent to the Employee for an Approved Overtime Application

Whenever a filed Overtime Application has been approved, an email notification will be sent to the employee who requested the Overtime. With Sprout HR, the content of this email can be customized the way you want it to be. To customize the Email Template, follow the simple steps below:

1. Under the Maintenance tab, select Email Templates from the drop-down list that appears.
2. Selec Overtime and Overtime Approved on the first and second row of headers, respectively.
3. Notice that there is a default email template for Overtime Approved. If you want to change it, simply select all then delete.
4. Compose your desired email notification for approved overtime applications to be sent to the employees who requested the overtime. You are free to apply any format that you want. Also, in any part of your email, you may insert fields which will display the actual details of the filed and approved overtime application. To do so, click on the drop-down, select from the list of fields, then click  Insert.

5. Once you are done customizing your template for approved overtime application notification, click the Save button.

Once the new template was saved, the notifications received by the employees for their approved overtime applications will look like this:

 

 

For any further questions or concerns you may have regarding this, feel free to message us at [e-mail]. We look forward to hearing from you.