Whenever an employee files a Leave Application, an email notification is sent to his/her approver. With Sprout HR, the content of this email can be customized accordingly. To customize the Email Template, follow the simple steps below:
1. Under the Maintenance tab select Email Templates from the drop-down list that appears.
2. Select Leave and Leave Application on the first and second row of headers, respectively.
3. Notice that there is a default email template for Leave Application. If you want to change it, simply select all then delete.
4. Compose your desired email notification for filed leave applications to be sent to approvers. You are free to apply any format that you want. Also, in any part of your email, you may insert fields which will display the actual details of the filed leave application. To do so, click on the dropdown, select from the list of fields, then click Insert.
5. Once you are done composing and formatting your template for filed leave application notification, click the Save button.
Once the new template was saved, the email notifications received by the approvers for filed leave applications will look like this:
Notice that there are additional links at the end of the email. These are the link to actions which approvers can take with the filed leave application. They can directly approve/reject leave or resend it for editing via email.
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