How to Customize Email Template Sent to the Employee for an Approved Undertime Application

Whenever a filed Undertime Application has been approved, an email notification will be sent to the employee. With Sprout HR, the content of this email can be customized the way you want it to be. To customize the Email Template, follow the simple steps below:

1. Go to Maintenance, and choose Email Templates.
2. Select Undertime and Undertime Approved on the first and second row of headers, respectively.
3. Notice that there is a default email template for Undertime Approved. If you want to change it, simply select all then delete.
4. Compose your desired email notification for approved undertime applications to be sent to the employees who filed the undertime. You are free to apply any format that you want. Also, on any part of your email, you may insert fields which will display the actual details of the filed and approved undertime application. To do so, click on the drop-down, select from the list of fields, then click Insert.

 

5. Once you are done customizing your template for approved undertime application notification, click the Save button.

Once the new template was saved, the notifications received by the employees for their approved undertime applications will look like this:

For any further questions or concerns, feel free to email us at [e-mail]. We look forward to hearing from you.