How does the No Late/Undertime on Break Policy Works on Employee's Half-Day Schedule? – Sprout Solutions

There is a policy on late/UT wherein the employees of a company with a defined break will not incur any Late and Undertime deductions when they clock in or out in the system during their defined lunch break. For the employees without a defined break, the half-day leave will depend on the no. of required hours to work. We will discuss this further in the scenarios below.

This policy is applicable for employees who have a filed half day (first half or second half) leave, regardless of it being tagged as paid or unpaid. This policy is also applicable for employees who are absent on the first or second half of their shift.

If the policy is not enabled, the current behavior is as is, wherein the late and undertime during break hours are deducted. If the break schedule of the employee is incorrect, you may update it via Manage Schedule or Schedule Adjustment filed by the employees.

As of now, this policy is only applicable to the Normal Shift Schedule Type but we'll update this once the Flexible Per Day rules are in effect.

Here are sample scenarios for your reference:

Normal Shift

Item	Scenario	Schedule	Shift on a half-day leave	Break	Biologs	Results if the policy is enabled	Results if the policy is disabled
1	Unpaid half day leave (first-half)	8:00 AM to 5:00 PM	1:00 PM to 5:00 PM	12:00 PM to 1:00 PM	12:30 PM to 5:00 PM	Late: 0 Undertime: 0 Attendance Report: 0.5 absence	Late: 0 Undertime: 0 Attendance Report: 0.5 absence
2	Unpaid half day leave (second-half)	8:00 AM to 5:00 PM	8:00 AM to 12:00 PM	12:00 PM to 1:00 PM	8:00 AM to 12:30 PM	Late: 0 Undertime: 0 Attendance Report: 0.5 absence	Late: 0 Undertime: 0 Attendance Report: 0.5 absence
3	The first half of the shift is not equal to the second half. (paid half-day leave on the first-half)	8:00 AM to 5:00 PM	1:00 PM to 5:00 PM	1:00 PM to 2:00 PM	1:30 PM to 5:00 PM	Late: 0 Undertime: 0 Late is incurred due to the Break End Monthly-paid: whatever is defined as the shift and break, that should be considered as-is. Hourly-paid:* no changes needed. If logs fall during the break, no deduction consideration during the break	Late: 30 minutes Undertime: 0
4	The first half of the shift is not equal to the second half. (paid half-day leave on the second-half)	8:00 AM to 5:00 PM	8:00 AM to 12:00 PM	11:00 AM to 12:00 PM	8:00 AM to 11:30 AM	Late: 0 Undertime: 0 * No Undertime is incurred due to the Break Start Monthly-paid: whatever is defined as the shift and break, that should be considered as-is. Hourly-paid: no changes needed. If logs fall during the break, no deduction consideration during the break	Late: 0 Undertime: 30 minutes
5	Paid Half-Day Leave (2nd half; no break)	8:00 AM to 5:00 PM	12:30 PM to 5:00 PM	-	12:45 PM to 5:00 PM	No. of required hours to work: 9 Late: 15 minutes Undertime: 0 The half-day shift will consist of 4.5 hours thus, the Start Time for the second half is 12:30 PM	Late: 15 minutes Undertime: 0
6	Paid Half-Day Leave (1st half; no break)	8:00 AM to 5:00 PM	8:00 AM to 12:30 PM	-	8:00 AM to 12:15 PM	No. of required hours to work: 9 Late: 15 minutes Undertime: 0 The half-day shift will consist of 4.5 hours thus, the End Time for the first half is 12:30 PM	Late: 0 Undertime: 15 minutes
7	Paid half day leave (first-half)	8:00 AM to 5:00 PM	1:00 PM to 5:00 PM	12:00 PM to 1:00 PM	12:30 PM to 5:00 PM	Late: 0 Undertime: 0	Late: 0 Undertime: 0
8	Paid half day leave (second-half)	8:00 AM to 5:00 PM	8:00 AM to 12:00 PM	12:00 PM to 1:00 PM	8:00 AM to 12:30 PM	Late: 0 Undertime: 0	Late: 0 Undertime: 0

Related Articles:

How Do I Use Manage Schedule?

How to File for a Schedule Adjustment (SA) Application

In case you have further questions or concerns, feel free to let shoot us an email at experts@sprout.ph.

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