There would be days when an employee is expected to report to work during their Rest Days; for some, the reason may be to catch up on backlogs and for others, to address time-sensitive projects. If an employee will be working on their supposed rest day, a corresponding premium should be given to them for the work done. Though this would still depend on how the premium will be given: if the company will allow them to offset this to another day or be given monetary premiums.
For more details regarding filing Rest Day work, you may refer to our article here: Ensure your Rest Day Premium!
However, there are instances when upon filing overtime during a rest day, the system would not allow the user to do so. A prompt such as below would appear:
Have you ever wondered why this seems to be the case? The answer is quite simple, really. It's because rest day overtime on Sprout HR corresponds to work done in excess of the rest day shift (for Normal Shift) and the total hours to work (for Flexible per Day).
If you only rendered the same hours as your shift (Normal Shift) or have completed the total required hours to work indicated on your Employee Profile (Flexible per Day), there would be no need to file an overtime application as you will already be given premiums for the rest day work. A separate premium rate would be given in the event that you rendered work beyond your rest day shift.
To illustrate further, here are some sample scenarios:
Normal Shift (Rest Day Work with 9 hours of required work including break)
| Shift Schedules | Logs | OT Application Needed? | Attendance Report |
| 8:00 AM to 5:00 PM |
In: 8:00 AM Out: 5:00 PM |
No | RD: 8:00 (less 1-hour break) |
| 8:00 AM to 5:00 PM |
In: 8:00 AM Out: 9:00 PM |
Yes Normal OT from 5:00 PM to 9:00 PM |
RD: 8:00 (less 1-hour break) RD-OT: 4:00 |
| 8:00 AM to 12:00 PM |
In: 8:00 AM Out: 12:00 PM |
No | RD: 3:00 (less 1-hour break); 4:00 (if no break) |
| 8:00 AM to 12:00 PM |
In: 8:00 AM Out: 5:00 PM |
Yes Normal OT from 12:00 PM to 5:00 PM |
RD: 3:00 (less 1-hour break); 4:00 (if no break) RD-OT: 5:00 |
Flexible per Day (Rest Day Work with 9 hours of required work including break)
| Core Hours | Logs | OT Application Needed? | Attendance Report |
| 10:00 AM to 2:00 PM |
In: 8:00 AM Out: 5:00 PM |
No | RD: 8:00 (less 1-hour break) |
| 10:00 AM to 2:00 PM |
In: 10:00 AM Out: 2:00 PM |
No |
RD: 3:00 (less 1-hour break); 4:00 (if no break) |
| 10:00 AM to 2:00 PM |
In: 8:00 AM Out: 7:00 PM |
Yes Normal OT: 5:00 PM to 7:00 PM |
RD: 8:00 (less 1-hour break) RD-OT: 2:00 |
| 8:00 AM to 5:00 PM |
In: 8:00 AM Out: 12:00 PM |
No |
RD: 3:00 (less 1-hour break); 4:00 (if no break) |
| 8:00 AM to 5:00 PM |
In: 8:00 AM Out: 5:00 PM |
No |
RD: 8:00 (less 1-hour break); 9:00 (if no break) |
Though there are also other Attendance Report policies that should be taken into account such as the Deduct Late/Undertime on Rest Day as well as the Auto-Half Day policies. Here are scenarios for reference as well:
Deduct Late/Undertime on Rest Day policies
Deduct Late/Undertime on Rest Day is enabled
Normal Shift (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal)
| Shift Schedules | Logs | OT Application Needed? | Attendance Report |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 5:00 PM |
No |
Late: 0:16 RD: 7:44 (less 1-hour break) |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 9:00 PM |
Yes Normal OT from 5:00 PM to 9:00 PM |
Late: 0:16 RD: 7:44 (less 1-hour break) RD-OT: 4:00 |
| 8:00 AM to 12:00 PM |
In: 8:16 AM Out: 12:00 PM |
No |
Late: 0:16 RD: 2:44 (less 1-hour break); 3:44 (if no break) |
| 8:00 AM to 12:00 PM |
In: 8:16 AM Out: 5:00 PM |
Yes Normal OT from 12:00 PM to 5:00 PM |
Late: 0:16 RD: 2:44 (less 1-hour break); 3:44 (if no break) RD-OT: 5:00 |
Flexible per Day (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal)
| Core Hours | Logs | OT Application Needed? | Attendance Report |
| 10:00 AM to 2:00 PM |
In: 8:16 AM Out: 5:00 PM |
No |
Undertime: 0:16 RD: 7:44 (less 1-hour break) |
| 10:00 AM to 2:00 PM |
In: 10:00 AM Out: 2:00 PM |
No |
Undertime: 5:00 RD: 3:00 (less 1-hour break); 4:00 (if no break) |
| 10:00 AM to 2:00 PM |
In: 8:16 AM Out: 7:00 PM |
Yes Normal OT: 5:16 PM to 7:00 PM |
RD: 8:00 (less 1-hour break) RD-OT: 1:44 |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 3:00 PM |
No |
Late: 0:16 Undertime: 2:00 RD: 5:44 (less 1-hour break); 6:44 (if no break) |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 5:00 PM |
No |
Late: 0:16 RD: 7:44 (less 1-hour break); 8:44 (if no break) |
Deduct Late/Undertime on Rest Day is not enabled
Normal Shift (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal)
| Shift Schedules | Logs | OT Application Needed? | Attendance Report |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 5:00 PM |
No |
RD: 7:44 (less 1-hour break) |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 9:00 PM |
Yes Normal OT from 5:00 PM to 9:00 PM |
RD: 7:44 (less 1-hour break) RD-OT: 4:00 |
| 8:00 AM to 12:00 PM |
In: 8:16 AM Out: 12:00 PM |
No |
RD: 2:44 (less 1-hour break); 3:44 (if no break) |
| 8:00 AM to 12:00 PM |
In: 8:16 AM Out: 5:00 PM |
Yes Normal OT from 12:00 PM to 5:00 PM |
RD: 2:44 (less 1-hour break); 3:44 (if no break) RD-OT: 5:00 |
Flexible per Day (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal)
| Core Hours | Logs | OT Application Needed? | Attendance Report |
| 10:00 AM to 2:00 PM |
In: 8:16 AM Out: 5:00 PM |
No |
RD: 7:44 (less 1-hour break) |
| 10:00 AM to 2:00 PM |
In: 10:00 AM Out: 2:00 PM |
No |
RD: 3:00 (less 1-hour break); 4:00 (if no break) |
| 10:00 AM to 2:00 PM |
In: 8:16 AM Out: 7:00 PM |
Yes Normal OT: 5:16 PM to 7:00 PM |
RD: 8:00 (less 1-hour break) RD-OT: 1:44 |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 3:00 PM |
No |
RD: 5:44 (less 1-hour break); 6:44 (if no break) |
| 8:00 AM to 5:00 PM |
In: 8:16 AM Out: 5:00 PM |
No |
RD: 7:44 (less 1-hour break); 8:44 (if no break) |
Auto-Half Day policies
Auto-Half Day is enabled
Normal Shift (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal) | Maximum Minutes before being tagged as Half-Day: 30 minutes
| Shift Schedules | Logs | OT Application Needed? | Attendance Report |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 5:00 PM |
No |
Days Present: 0.5 Days Absent: 0.5 RD: 7:24 (less 1-hour break) |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 9:00 PM |
Yes Normal OT from 5:00 PM to 9:00 PM |
Days Present: 0.5 Days Absent: 0.5 RD: 7:24 (less 1-hour break) RD-OT: 4:00 |
| 8:00 AM to 12:00 PM |
In: 8:36 AM Out: 12:00 PM |
No |
Days Present: 0.5 Days Absent: 0.5 RD: 2:24 (less 1-hour break); 3:24 (if no break) |
| 8:00 AM to 12:00 PM |
In: 8:36 AM Out: 5:00 PM |
Yes Normal OT from 12:00 PM to 5:00 PM |
Days Present: 0.5 Days Absent: 0.5 RD: 2:24 (less 1-hour break); 3:24 (if no break) RD-OT: 5:00 |
Flexible per Day (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal) | Maximum Minutes to be tagged as Half-Day: 30 minutes
| Core Hours | Logs | OT Application Needed? | Attendance Report |
| 10:00 AM to 2:00 PM |
In: 8:36 AM Out: 5:00 PM |
No |
Days Present: 0.5 Days Absent: 0.5 RD: 7:24 (less 1-hour break) |
| 10:00 AM to 2:00 PM |
In: 10:00 AM Out: 2:00 PM |
No |
Days Present: 0.5 Days Absent: 0.5 RD: 3:00 (less 1-hour break); 4:00 (if no break) |
| 10:00 AM to 2:00 PM |
In: 8:36 AM Out: 7:00 PM |
Yes Normal OT: 5:36 PM to 7:00 PM |
Days Present: 1 Days Absent: 0 RD: 7:24 (less 1-hour break) RD-OT: 1:24 |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 12:00 PM |
No |
Days Present: 0.5 Days Absent: 0.5 RD: 2:24 (less 1-hour break); 3:24 (if no break) |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 5:00 PM |
No |
Days Present: 0.5 Days Absent: 0.5 RD: 7:24 (less 1-hour break); 8:24 (if no break) |
Auto-Half Day is not enabled
Normal Shift (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal) | Maximum Minutes before being tagged as Half-Day: 30 minutes
| Shift Schedules | Logs | OT Application Needed? | Attendance Report |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 5:00 PM |
No |
Days Present: 1 Days Absent: 0 RD: 7:24 (less 1-hour break) |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 9:00 PM |
Yes Normal OT from 5:00 PM to 9:00 PM |
Days Present: 1 Days Absent: 0 RD: 7:24 (less 1-hour break) RD-OT: 4:00 |
| 8:00 AM to 12:00 PM |
In: 8:36 AM Out: 12:00 PM |
No |
Days Present: 1 Days Absent: 0 RD: 2:24 (less 1-hour break); 3:24 (if no break) |
| 8:00 AM to 12:00 PM |
In: 8:16 AM Out: 5:00 PM |
Yes Normal OT from 12:00 PM to 5:00 PM |
Days Present: 1 Days Absent: 0 RD: 2:24 (less 1-hour break); 3:24 (if no break) RD-OT: 5:00 |
Flexible per Day (Rest Day Work with 9 hours of required work including break)
Grace Period: 15 minutes (Normal) | Maximum Minutes to be tagged as Half-Day: 30 minutes
| Core Hours | Logs | OT Application Needed? | Attendance Report |
| 10:00 AM to 2:00 PM |
In: 8:36 AM Out: 5:00 PM |
No |
Days Present: 1 Days Absent: 0 RD: 7:24 (less 1-hour break) |
| 10:00 AM to 2:00 PM |
In: 10:00 AM Out: 2:00 PM |
No |
Days Present: 1 Days Absent: 0 RD: 3:00 (less 1-hour break); 4:00 (if no break) |
| 10:00 AM to 2:00 PM |
In: 8:36 AM Out: 7:00 PM |
Yes Normal OT: 5:36 PM to 7:00 PM |
Days Present: 1 Days Absent: 0 RD: 7:24 (less 1-hour break) RD-OT: 1:24 |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 12:00 PM |
No |
Days Present: 1 Days Absent: 0 RD: 2:24 (less 1-hour break); 3:24 (if no break) |
| 8:00 AM to 5:00 PM |
In: 8:36 AM Out: 5:00 PM |
No |
Days Present: 1 Days Absent: 0 RD: 7:24 (less 1-hour break); 8:24 (if no break) |
Related Article:
How to file Overtime (OT) on a Rest Day?
That's about it! Feel free to reach out to us at experts@sprout.ph for inquiries or concerns. We'd love to hear from you!
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