First-Shift Basis Attendance Computation: How Does This Affect Payroll Types On a Legal Holiday?

 

On Sprout HR, there are two types of attendance computations, Real-Time/Standard and First-Shift Basis. First-Shift Basis computation would depend on what type of day the first half of the employee's shift falls under (e.g. legal holiday, ordinary day, etc). Still confused? You may take a look at our knowledge-base article about this here: What Are the Types of Attendance Computation?

 

Now that we've got the basics down for First-Shift Basis attendance computation, let's see how this'll affect payroll types (semi-monthly paid or daily-paid employees) on a Legal Holiday.

1. Schedule Type: Normal Shift
2. Total Hours to Work (including break): 9 hours
3. Holiday Pay Eligibility: None (employees are always eligible for holiday pays)
4. Night differential hours: 10:00 PM to 6:00 AM
5. The policy is set to deduct break from ND

**Assume that the employee did not incur any late or absences during the holiday or the whole cut-off period

Monthly-Paid Employees (or Semi-Monthly)

HOLIDAY WORK TYPE	EMPLOYEE'S SHIFT ON THE HOLIDAY	HOLIDAY TAGGING	ATTENDANCE REPORT REFLECTION	PAYSLIP REFLECTION
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Legal Holiday	Days Absent: 0 LH - 5:00 (5 hours; 5:00 PM to 10:00 PM) LH-ND -  3:00 (3 hours; 11:00 PM to 2:00 AM)	No deductions on fixed salary  Premiums: LH - 5:00 LH-ND - 3:00
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Ordinary Day	Days Absent: 0 Ord - 5:00 (5 hours; 5:00 PM to 10:00 PM) Ord-ND - 3:00 (3 hours; 11:00 PM to 2:00 AM)	No deductions on fixed salary Ord-ND - 3:00
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Does not cross over to another day   8:00 AM to 5:00 PM Break: 12:00 PM to 1:00 PM	Legal Holiday	Days Absent: 0 LH - 8:00 (8 hours)	No deductions on fixed salary  Premiums: LH - 8:00
Without Holiday Work (Employee is not expected to report to work on this day)	Does not cross over to another day   8:00 AM to 5:00 PM Break: 12:00 PM to 1:00 PM	Ordinary Day	Days Absent: 0 No premiums	No deductions on fixed salary No premiums
Without Holiday Work   (Employee is not expected to report to work on this day)	Crosses over to another day   5:00 PM to 2:00 PM Break: 10:00 PM to 11:00 PM	Legal Holiday	Days Absent: 0 No premiums	No deductions on fixed salary No premiums

 

Attendance for Monthly-Paid Employees (or Semi-monthly)

HOLIDAY WORK TYPE	BIOLOGS (Yes/No)	ATTENDANCE (Present/Absent)
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Yes	Present (with basic and premiums)
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	No	Absent (no basic and premium, with absent deduction)
Without Holiday Work (Employee is not expected to report to work on this day)	Yes	Present (with basic only, depending on the Holiday Pay Eligibility set) but logs will not reflect in the Attendance Report
Without Holiday Work (Employee is not expected to report to work on this day)	No	Present (with basic only, depending on the Holiday Pay Eligibility set)

 

Daily-Paid Employees (or Hourly) - If the policy is to keep basic and premiums combined*

HOLIDAY WORK TYPE	EMPLOYEE'S SHIFT ON THE HOLIDAY	HOLIDAY TAGGING	ATTENDANCE REPORT REFLECTION	PAYSLIP REFLECTION
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Legal Holiday	Total Hours Worked: 0 LH - 5:00 (5 hours; 5:00 PM to 10:00 PM) LH-ND - 3:00 (11:00 PM to 2:00 AM)	If Total Hours Worked is 60 including the holiday, it would reflect as 52 on the payslip. Premiums: LH - 5:00 LH-ND - 3:00
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Ordinary Day	Total Hours Worked: 0 Ord-ND - 3:00 (11:00 PM to 2:00 AM)	If Total Hours Worked is 60 including the holiday, it would reflect as 52 on the payslip. Premiums: Ord-ND - 3:00
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Does not cross over to another day   8:00 AM to 5:00 PM Break: 12:00 PM to 1:00 PM	Legal Holiday	Total Hours Worked: 0 LH: 8:00 (8 hours; 8:00 AM to 5:00 PM with 1-hour break)	If Total Hours Worked is 60 including the holiday, it would reflect as 52 on the payslip. Premiums: LH - 8:00
Without Holiday Work (Employee is not expected to report to work on this day)	Does not cross over to another day   8:00 AM to 5:00 PM Break: 12:00 PM to 1:00 PM	Ordinary Day	Total Hours Worked: 8 No premiums	If Total Hours Worked is 60 including the holiday, it would reflect as 60 on the payslip. No premiums
Without Holiday Work   (Employee is not expected to report to work on this day)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Legal Holiday	Total Hours Worked: 8 No premiums	If Total Hours Worked is 60 including the holiday, it would reflect as 60 on the payslip. No premiums

* If the policy is set to keep the basic pay and premiums combined, the Legal Holiday premium should be set to 200%. Given this setup, they will be treated as No Work, No Pay. 

Daily-Paid Employees (or Hourly) - If the policy is to separate basic and premiums **

HOLIDAY WORK TYPE	EMPLOYEE'S SHIFT ON THE HOLIDAY	HOLIDAY TAGGING	ATTENDANCE REPORT REFLECTION	PAYSLIP REFLECTION
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Legal Holiday	Total Hours Worked: 8 LH - 5:00 (5 hours; 5:00 PM to 10:00 PM) LH-ND - 3:00 (3 hours; 11:00 PM to 2:00 AM)	If Total Hours Worked is 60 including the holiday, it would reflect as 60 on the payslip. Premiums: LH - 5:00 LH-ND - 3:00
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Ordinary Day	Total Hours Worked: 8 Ord-ND - 3:00  (3 hours; 11:00 PM to 2:00 AM)	If Total Hours Worked is 60 including the holiday, it would reflect as 60 on the payslip. Premiums: Ord-ND - 3:00
With Holiday Work  (a Schedule Adjustment has been filed and approved for the work to be done on the legal holiday)	Does not cross over to another day   8:00 AM to 5:00 PM Break: 12:00 PM to 1:00 PM	Legal Holiday	Total Hours Worked: 8 LH: 8:00 (8 hours; 8:00 AM to 5:00 PM with 1-hour break)	If Total Hours Worked is 60 including the holiday, it would reflect as 60 on the payslip. Premiums: LH - 8:00
Without Holiday Work (Employee is not expected to report to work on this day)	Does not cross over to another day   8:00 AM to 5:00 PM Break: 12:00 PM to 1:00 PM	Ordinary Day	Total Hours Worked: 8 No premiums	If Total Hours Worked is 60 including the holiday, it would reflect as 60 on the payslip. No premiums
Without Holiday Work   (Employee is not expected to report to work on this day)	Crosses over to another day   5:00 PM to 2:00 AM Break: 10:00 PM to 11:00 PM	Legal Holiday	Total Hours Worked: 8 No premiums	If Total Hours Worked is 60 including the holiday, it would reflect as 60 on the payslip. No premiums

** If the policy is set to separate the basic pay and premium, the Legal Holiday premium should be set to 100%. Given this setup, they will be credited with the basic pay even if they did not report to work on the said holiday. Additionally, if they report to work on the said holiday, they will be given a 100% premium on top of the basic pay. 

 

For First-Shift Basis computation types, there is an option to separate the basic pay from the premium wherein an item in the policy would give an additional 8 hours in the Total Hours Worked for Daily-Paid employees during Legal Holidays. 

 

Here are some articles that may help you know more about OT Tables:

1. How to Set the OT Rates on Sprout Payroll

1. How To Assign Different OT Rates for Employees

That was quite a read, wasn't it? But hey, now you know how this attendance computation would affect different payroll types on a Legal holiday! 

 

If you have questions or clarifications, feel free to send us an email at [e-mail]! We can't wait to hear from you!