What Employment Status Automatically Sync to Sprout Payroll?

You might be wondering what exact Employment Status and date are syncing to Payroll whenever you change it in HR. Are they automatically saved in Payroll or do you need to click the Save button to sync the changes? Good news! In this article, we will show the exact status, status date, and whether the Save button should be clicked or not when updating the status in HR to reflect it in Payroll. Take note that changing the Employment Status is only applicable to Admin and Manager Dashboard. 

In this sample, we made the changes on 2/15/2023. See below: 

Employment Status - HR	Date of change - HR (Movement)	Employment Status - Payroll	Status Date	Auto-sync in Payroll?
Regular	Date of Regularization: 2/14/2023	*If Payroll Run Type is semi-monthly, monthly) Active *If Payroll Run Type is daily, hourly Part-Time (daily) Part-Time (hourly)	2/14/2023	Yes
Maternity	2/15/2023	Maternity	2/15/2023	No
Paternity	2/15/2023	Paternity	2/15/2023	No
Sabbatical	2/15/2023	Inactive	2/15/2023	No
Terminated	Date of Termination - 2/13/2023	Resigned / Terminated	2/12/2023	Yes
Resigned	Date of Resignation: 2/13/2023	Resigned / Terminated	2/12/2023	Yes
AWOL	2/15/2023	Inactive	2/15/2023	Yes
Probationary	2/15/2023	*If Payroll Run Type is semi-monthly or monthly) Probationary   *If Payroll Run Type is daily or hourly Part-Time (daily) Part-Time (hourly)	2/15/2023	No
Part-Time	2/15/2023	*If Payroll Run Type is semi-monthly or monthly) Active *If Payroll Run Type is daily or hourly Part-Time (daily) Part-Time (hourly)	2/15/2023	No
Extended Part-Time	2/15/2023	*If Payroll Run Type is semi-monthly or monthly) Active *If Payroll Run Type is daily or hourly Part-Time (daily) Part-Time (hourly)	2/15/2023	No
Contractual/Project Based	2/15/2023	Contractual	2/15/2023	No
OJT	2/15/2023	Status in Payroll is the same as the previous status set to the employee	2/15/2023	No
On PIP	2/15/2023	Active	2/15/2023	No
End of Contract	2/15/2023	Resigned / Terminated	2/15/2023	Yes
OJT ended	2/15/2023	Status in Payroll is the same as the previous status set to the employee	2/15/2023	No

The statuses that are not automatically synced to Payroll must be triggered by the Save button. Though most employment statuses are automatically synced, it is still advisable to always click the Save button when changing any status in Sprout HR. 

Should you have any questions or concerns, feel free to reach out to us!

Related articles:

How to Update the Employment Status on the Employee Profile

Employment Status Syncing of Sprout HR to Sprout Payroll